Meeting 2007-04-25
Wednesday, April 25th, 2007
Contents |
Attendance
Chair: Magda
Minutes: Keri
Present:
- Alex
- Angela
- Chris
- Colin
- Keri
- Marcela
- Melinda
- Magda
- Stephen
- Ty
- Umi
Dylan and Andrew were present for part of the meeting
Absent:
- Jack
- Gary
- Pete
- Elizabeth
- Heidi, left proxies
- Norman, left proxies
Quorum: 1/2 of 19 = 10
Quorum for vote on policy: 2/3 of 19 = 14
Quora met with proxies
Old business
Acoustic piano
Angela asks permission to bring in an acoustic piano to be placed either in living room or dining area
She played stereo at approximately piano volume during times she would be practicing, did not interfere with TV room use
Marcela thinks it might be better to have it in the living room as the dining area is more crowded
Too damp in basement 609, library should be kept as quiet area
Vote: 11 for, 0 opposed, 1 abstained, PASSED
Digital cable
Norm motions to add digital cable, and Norm wants a bigger package (teehee)
As Norm was not present, it was moved by Ty and seconded by Chris to table this until the next meeting. 9 for, 0 opposed, 2 abstained, TABLED
Ty notes that we need to vote to put this back on the agenda at some time, since we voted to table it
New business
Guest policy
Guest policy to be approved as read
Vote: 11 for, 4 opposed, 0 abstained, need 2/3 majority, 10 out of 15, PASSED
Comment from Alex to be officially included in minutes, Jack and Norman are the 2 people who most frequently have guests, and have abused the policy in the past. They have only attended one of the policy discussion meetings each, and neither were at this meeting. This is not an appropriate way to deal with this problem.
Wireless
Marcela motions to get a wireless router for each house to connect laptops
Angela, will there be good reception throughout the house?
Chris, has been fine in the past, both upstairs and down, recommends a wireless access point, where computers can be connected to network as well as internet, price is comparable to router, $60 each
Alex, wireless access points need security before they are even turned on, we MUST limit access
Therefore proposal was that we get either a wireless router or access point for each house with the condition that it is fully secure. Computer committee to deal with the details.
Vote: 10 for, 3 abstained, PASSED
Spare key policy
Chris and Ty motion that we adopt the spare key policy as read
Won't necessarily be Ty and/or Chris with control over keys - the house will determine the key people
Access will require written notice in advance, or in case of emergency, a written report after
Key people will name a substitute in case of absence - if they go away, we will still have access
Will eliminate lock problems, e.g. Magda's room has no key at all
We will still be able to have spare keys of our own
Vote: 12 + 1 proxy for, 0 opposed, PASSED
Gardening budget
$500
One person administers it as per petty cash
Gardeners must meet to approve purchases
Items include soils, tools we don’t already own, approved perennials, pots
Items do not include personal plants and tools
Alex, why vote on this when we have approved a budget but there was no report
Keri, agrees this has been a problem, therefore proposes process as part of budget, gardeners will report back to house
Vote: 13 for, 0 opposed, PASSED
Cardboard recycling
Keri motions that we arrange to get a large bin for cardboard, like the garbage bin
Ty, much of our cardboard comes from veggie shop. Can we get a set of nesting plastic bins that the shopper (currently Stephen) can take instead of getting boxes every week?
Melinda, previous shoppers have sometimes reused the cardboard boxes. Can that not happen again?
Stephen, this worked at Hop On, but at Kin’s it would add a couple of trips to and from van (and time) just to get the boxes up to the shop
Alex prefers reusing instead of getting new. Thinks we should not pay to remove cardboard when Coopers are perfectly capable of it and some are not doing much for the house anyway. This is not necessary.
Ty proposes we table this and look at other ideas or solutions. Seconded by Marcela. 9 for, 2 opposed, 1 abstained, TABLED
After the meeting Marcela volunteered to take over the removal of cardboard for now. Thank you Marcela!
Magic room
Heidi motions that the magic room remain personal storage space for two rather than be converted into Coop tool storage
Ty, it was discussed at a meeting before Gary moved in, we need to search the minutes
Stephen looked in minutes as far back as Gary, it's not in those ones
Ty, it happened in Brian's time
Keri will talk to Brian
Stephen, personal storage at a premium here
Ty, not really, we just have to organize differently. Office and craft rooms are currently being used as storage, why don’t we recognize that officially. Also, we do need an inside space, e.g. paint gets ruined if it freezes, power tools get too wet outside.
Stephen, table until we find minutes and until Heidi is here. Second by Ty. 12 for, Tabled
Wednesday cooking team
Pete is leaving, Magda, Dylan, and Liz are seldom home early for cooking or heating
Stephen asks team to ask specific people to be responsible for heating dinner, rather than asking "someone" to put dinner in oven
Ty volunteers to be a specific person for now as he is going on nights - check with him every time
Dylan agrees to ask around and specify who will do the heating
Minutes
Marcela and Jack have begun the task of indexing the main decisions the house has made, by looking through minutes (yay, Marcela and Jack!!!)
If you have any old minutes, please give to Marcela
Thanks Magda for spectacular facilitation!
